Job Type: Part-Time

Compensation: $15.00

Job Category: Community Services Department/ Exchange Event Center

To coordinate and monitor the operation of all facility related event center space rentals, catering, food and beverage, bar, audio/visual, and all technical aspects of scheduled functions during business hours, evening hours and weekends at the Exchange Event Center. 

Essential Duties and Responsibilities

• Customer liaison for planning and coordinating events held at the Exchange Event Center and Cavitt Caufield Center.
• Provides detailed direction for the event related crews while on duty.
• Advises and assists the customers in completion of contractual agreements between the customer and the Exchange Event Center
• Assist lessees with move in and move out procedures. Enforce policy and procedures plan to lessees during events.
• Operates and/or coordinates the set up and operation of all audio/visual equipment necessary for events.
• Assumes responsibility for cash and check deposits as needed.
• Completes accident reports on employees and customers.
• Ensures safety hazards are corrected immediately.
• Schedules customer appointments meets with customers and enters contracts in Incode.
• Preforms other duties as assigned.
• Serve on various committees as assigned.

Education and Experience

1. Graduation from high school or equivalent; and
2. One (1) year experience in event coordination
3. Any equivalent education or experience.

Knowledge, Skills and Abilities

1. Ability to read and interpret documents such as safety rules, material safety data sheets, operating and maintenance instructions, and procedure manuals.
2. Ability to work with audio/visual equipment such as house lighting, sound control systems, amplifiers, projectors, etc.
3. Ability to speak with and maintain effective working relationships with contractors, lessees, the public and other employees.
4. Ability to effectively communicate instructions and policies.
5. Ability to read and comprehend client diagrams and checklists
6. Ability to work with Incode.
7. Ability to solve practical problems and deal with a variety of day-to-day variables
8. Ability to identify first aid and applicable precautions
9. Ability to write routine reports and correspondence.
10. Ability to multi-task in stressful situations, where multiple events are occurring simultaneously
11. Ability to use Microsoft Office, MSWord and MS Excel
12. Ability to maintain regular and punctual attendance.

Special Requirements

1. Must have a valid driver’s license by date of hire.
2. Must obtain and maintain a Texas Driver’s License within 60 days of hire.
3. Must be able to work nights and weekends, holidays and flexible hours driven by event scheduling.

Tools and Equipment Used

Audio/visual equipment, projectors, personal computer, including word-processing, spreadsheet software, and Incode computer software program, 10-key calculator, phone, copy machine, and fax machine.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, stand, walk, use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms, climb or balance, stoop, kneel, crouch or crawl, talk and hear.

The employee must occasionally lift and/or move more than 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee works in a customer service environment and with City of McGregor employees and contract employees. The employee occasionally moves light tables, chairs, podiums and audio-visual equipment. Occasionally exposed to wet and/or humid conditions.

The noise level in the work environment is usually moderate except during a loud event, such as a concert.

Candidates MUST successfully complete background check (including driving/criminal history), drug screening and pre-employment physical.  All candidates MUST SUBMIT CITY EMPLOYMENT APPLICATION and PSI CONSENT FORM to HR Coordinator Angelia Sloan, by mailing to City of McGregor, Attn: Angelia Sloan, PO Box 192, McGregor, TX 76657, emailing to [email protected], faxing to 254-840-4164, or returning to 302 S Madison, McGregor.  The application and consent form are located at www.cityofmcgregor.com under City Government- City Secretary – “Employment Application” AND the PSI Consent Form link, or a copy may be picked up at 302 S Madison.  For more information contact Angelia at (254) 840-2806. 

POSITION OPEN UNTIL FILLED.